MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE MEHLVILLE FIRE PROTECTION DISTRICT OF
ST. LOUIS COUNTY, MISSOURI, ON THE
3RD DAY OF DECEMBER, 2009
The Board of Directors of the Mehlville Fire Protection District of St. Louis County, Missouri, met at the Mehlville Conference Room, 11020 Mueller Road, St. Louis County, Missouri, on the 3rd day of December, 2009.
Present at the meeting were:
Aaron Hilmer, Chairman and Director of the Board;
Bonnie C. Stegman, Treasurer and Director of the Board;
Edmond Ryan, Secretary and Director of the Board; and
Timothy J. White, Administrative Chief Fire Officer of the Mehlville Fire Protection District.
James J. Silvernail, Chief of the Mehlville Fire Protection District, was absent.
Mr. Hilmer called the meeting to order at 5:00 p.m. and announced the Board to be in session for the transaction of business.
Mrs. Stegman made a motion to approve the payment of bills of November 23, 2009 and to attach a copy to the minutes. Mr. Ryan seconded the motion and it was unanimously approved.
Mr. Ryan made a motion to approve the Board meeting minutes of September 10, 17, 24, and 30, 2009. Mrs. Stegman seconded the motion and it was unanimously approved.
Mrs. Stegman made a motion to approve the Treasurer’s Report as of October 31, 2009 and waive the reading. Mr. Ryan seconded the motion and it was unanimously approved.
Mrs. Stegman made a motion to approve the change to the Vacation Policy Regarding Paramedic School that would require employees to take vacation time in the year earned. Mr. Ryan seconded the motion and it was unanimously approved.
Battalion Chief Ed Berkel reported on the ICC annual conference he recently attended. The conference included code change hearings, business meetings and educational sessions.
Mr. Hilmer made a motion that Privates James Jameson, Darren Knight, Patrick Schumm, Eric Traylor and David Wideman be removed from probationary status. Mrs. Stegman seconded the motion and it was unanimously approved.
Chief White discussed a proposed requirement for employees recovered from injury or illness to provide MFPD Administration with a Physicians’ Statement asserting their physical fitness to return to duty before coming back to work. The proposal will be voted on at a future meeting.
Mrs. Stegman made a motion to approve Private Thomas Viviano’s request to complete three courses towards an Associate’s Degree in Fire Science at a cost of $725 each. Mr. Ryan seconded the motion and it was unanimously approved.
Greg Garner from Archimages discussed plans for House 4. He presented a completed survey as well as a preliminary floorplan that adds a mezzanine area for gear storage and expanded exercise capacity and storage at the back of the bays. He provided a breakdown of additional square footage and a cost per square foot analysis which shows an estimated $190,000 in costs over House 2. He then reviewed two site plan options. The Board members agreed they prefer the site plan that does not require the removal of a utility pole. Mr. Garner said he would forward a final contract to the Board for their review. Mr. Hilmer stated that it could be voted on at the next meeting. Mr. Hilmer asked when the building would be complete. Mr. Garner said that construction could begin in four months, and the building could be completed by next year.
Mr. Hilmer recognized Elaine Kilker of National City who discussed renewal of the District’s Health Insurance plans. Mr. Hilmer stated that his instructions had been to keep the budget for dental, vision and health insurance the same as last year. The proposal provides the same coverage to employees, but the District will make a smaller contribution to their Health Savings Account. Ms. Kilker discussed the renewals in detail. The United Healthcare renewal would show a 19% premium increase and Assurant Dental a 70% premium increase. Ms. Kilker proposes moving dental and vision coverage to United Healthcare in order to obtain a multi-line discount. The coverage is comparable. The District would be able to save $15,000 for the next year with the multi-line discount. In addition, United Healthcare would give an additional 2.5% discount if only one plan option was available to employees. Only 19 MFPD employees have opted for the Base, rather than HSA, coverage. Offering only the HSA plan would save MFPD an additional $70,000 over the next year, allowing the District to maintain current premium levels and contribute $700 to each employee’s HSA. Mr. Hilmer stated that the Board would vote on the proposal at the next Board meeting. Mrs. Stegman requested that Ms. Kilker provide her with information on the HSA and what it provides to employees.
Mr. Hilmer then made a motion that a closed meeting be held for the purpose of discussing personnel, legal and real estate matters immediately following the adjournment of the regular meeting. Mr. Hilmer, as part of said motion, moved that said closed meeting not be open to members of the general public under the provisions of Chapter 610 of the Missouri Revised Statutes, commonly referred to as the Sunshine Act. The motion was seconded by Mrs. Stegman. A roll call vote on said motion was taken.
Director Stegman yea.
Director Ryan yea.
Director Hilmer yea.
There being no further business, Mr. Hilmer adjourned the meeting at 5:35 p.m.
________________________________________Aaron Hilmer, Chairman
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